Employee Tax Forms
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Field Level Risk Assessments
COR Audit forms
Onboarding Documents
Tax Forms
Equipment maintenance forms
Incident investigations
Pre-Trip Inspections
And more
When integrating new employees or institutional systems into your business, keeping track of the subsequent information with generic and rigid government forms can be a challenge. With Digital Forms software from BIS, you can smoothly transition information between business and government forms to keep all your sensitive information protected, reputable, and easily to access. The following are some of the many other features of Digital Forms:
- Auto-Assign Forms to Employees
- Choosing from a Library of Templates
- Digital Signatures
- Mobile Compatibility
- Permission Management
With the Digital Forms feature of BIS Safety Software, employers can easily create their own forms to distribute to employees, which can then be used to autofill information and numbers into a ready-to-print government form without the hassle of inputting the information yourself. These forms can be centralized online, rather than storing them in desks that make accessing and maintaining them much more difficult. With this, these forms can be accessed from anywhere and by anyone with the appropriate permissions.
BIStrainer allows you to upload various documents and files into a cloud-based storage space for your team, same to how folders work on a desktop. This tool provides broad choices for giving employees with simple access to corporate papers, reporting on acceptance and sign-off, as well as automated expiry notifications and reassignment once they have been posted.
When your forms are filled, they can simply export the necessary data from boxes or columns into the corresponding boxes in the structure of a government form, saving your business from confusion and time wasting.
Click this link to learn more about our Digital Forms and Folders
Easily Output Forms
Generate Data To Government Accepted Formats
Government forms can be confusing for some. That’s why we updated our digital forms to simplify the process. Just fill in the required fields on the digital forms and they populate the correct boxes on the government form. This saves the time of manual re-entering the data in, and reduces strain and stress of potentially being confused or mistaking boxes for one-another.
How It Works
STEP 1 - Download Forms as Templates or Create Your Own
Using the BIStrainer digital forms function, you can create your own online forms to be filled out by your employees, or download from a vast repository of templates first. Once you create a folder, you can easily fill them with your own information, Microsoft Word documents, PDF policies or procedures, Excel spreadsheets, and even digital interactive forms.
With all required documents uploaded, you can set up specific rules for each document, such as who can access them, who can edit them, if a digital signature is needed, the affirmation statement wording, and more.
These electronic forms make distributing them easier and more efficient than paper-based alternatives. With cloud-based systems and security, employees with permission can easily edit and evaluate these forms from anywhere.
STEP 2 - Edit Forms to Suit Your Needs
Utilizing columns, images, videos or more, workers can edit templates or blank canvases to suit whatever needs the business may have of its employees. With this forms feature, detailed instructions can be meticulously laid out to assist those who may be filling in these forms.
This reduces the strain of onboarding with government forms that fail to relate to your specific needs. Using the advanced permission management system, administrators can map out specific user access to edit the folders as well as employee assignments for sign-off requirements.
STEP 3 - Assign Forms to Employees or Contractors
After designing the forms your business needs, you can upload them to online repositories of your forms and manage who has permission to edit, view, or fill out the documents you have created.
As employee sign off on the forms under the Assigned section on their home page, the folder moves to the In Progress section. When all forms have been signed off or completed, it moves to the Completed section. When a document is updated or expires, the folder automatically moves back to the Assigned section, alerting the user of the new requirement to complete it again.
Included in this document management feature is advanced reporting for each document and summary reports for the entire company. It also includes individual detailed reports on what forms a particular user signed off on and what forms are still outstanding.
STEP 4 - Auto-Filling Information Into Government Forms
Lastly, when the forms created have been assigned and completed, you can export the data in the place of a government form. By designating which boxes created correspond to which on institutional documents, any information collected on a form can be utilized and turned to government form file.
The ease of this process is that personalized forms can collect additional information, deliver more detailed instructions, and be modified for future uses.
Did you Know?
When working with Government Forms, it can be difficult to integrate inflexible sheets into your business. Therefore, the following are some aspects of Government and Onboarding forms that your business can consider.
When using government forms for onboarding, taxes, asset management or more, it is easy for employers and employees alike to input information into the wrong boxes. Small clerical errors like these often upset the entire document of a governmental form due to their rigidness, so having a system to easily transition data is essential.
A study by Gallup found that only 12% of employees strongly agree their organization does a great job of onboarding new employees. This means that 88% percent of employees on average believe that their employer could improve this aspect of their integration.
To mitigate or even eradicate these issues concerning government forms, new technologies are being developed and used in the workplace. With online government forms, employees can input data into customizable forms and boxes created by employers, which can then autofill into the structure of a government form.
Security and Encryption
Your data is secure with features like HTTPS encryption, specialized firewalls, virus prevention, and more when using Amazon Web Service’s cloud technologies. We employ cloud storage to respond swiftly to changing system demands, allowing us to scale up to thousands of new users at a moment’s notice.
Single Sign-On (SSO) uses your internal business systems’ authentication procedure to authenticate user credentials, allowing employees to check in to any internal corporate system and then instantly access our product without having to log in again.
Ready to Get Started?
With our Digital Forms module, your business can easily propagate government tax forms for you and your team. You can choose from our library of templates, collect digital signatures, auto-assign forms and more.
Learn how to make the most of the system with these three easy steps.
Step 1 - Contact Our Team
If you are ready to utilize the Digital Forms feature for Government Forms and more, reach out to our team and let them know you would like to get started!
Step 2 - Launch Your Branded Portal
Using your companies colors and assets as inspiration, we can design a custom branded portal for your forms, automated workflows, reporting, and more.
Step 3 - Professional Onboarding
Our team of dedicated onboarding specialists will work with you to ensure your business understands the BIStrainer system and how to utilize it to the fullest.
Some of the Great Companies Who Use the BIStrainer System
Mobile
Compatibility
Safetapp 2.0
Support your health & safety management system with one convenient safety app.
With SafeTapp you can access:
- Mobile Compatible Online Courses
- Employee Training Records
- Digital Safety Forms
- Digital Folders
- Equipment & Asset Manager
- ID Badges
- and more
Download and store your training certificates on any smart phone or tablet.
Need to Ease Onboarding and More?
Our form builder enables you to recreate any paper-based document online using a computer,
tablet, or smartphone, then effortlessly transformed into a government-friendly form!
