{"id":66110,"date":"2019-12-18T11:20:33","date_gmt":"2019-12-18T11:20:33","guid":{"rendered":"https:\/\/trainanddevelop.ca\/digital-forms-are-reshaping-job-sites\/"},"modified":"2026-05-21T09:50:36","modified_gmt":"2026-05-21T09:50:36","slug":"digital-forms-reshaping-job-sites","status":"publish","type":"post","link":"https:\/\/trainanddevelop.ca\/fr\/blog\/digital-forms-reshaping-job-sites\/","title":{"rendered":"Digital Forms Are Reshaping Job Sites"},"content":{"rendered":"

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Much like fax machines, filing cabinets are fast becoming a relic of the past. With the rise of document management software<\/a>, more and more workplaces are switching to digital methods to handle their OHS paperwork. It\u2019s not difficult to see why. Going paperless is not only more efficient and reliable, it saves time and money too. In a world where everyone is constantly connected by software, apps, and devices, it makes sense to migrate to a paperless workplace. Here we take a look at some of the main benefits of going paperless.<\/p>\n

1. Fewer Delays<\/h2>\n

Keeping on top of training requirements<\/a> is absolutely critical for many businesses, particularly in industries such as building and construction. An employee not having the correct training for a job can lead to all sorts of headaches for an organization, including the possibility of lawsuits if something goes wrong. Manually keeping tabs on who needs what type of training and when can often result in needs being overlooked until the last minute. This, in turn, can mean lengthy delays while an employee undergoes the necessary training to continue or carry out a job. The use of formulaires num\u00e9riques<\/a> and procedures means that Health and Safety Managers no longer need to worry about keeping track of training requirements. Automatic alerts will notify them of upcoming expiries so that they can organize the appropriate training before time and reduce any unnecessary delays.<\/p>\n

2. Digital Forms Are Easier to Find<\/h2>\n

Before the world went digital, forms were generally kept in folders which were placed in filing cabinets that often ended up in a basement somewhere gathering dust. Whether it is filed alphabetically or chronologically, physical paperwork still has a habit of going missing from time to time \u2013 usually when it\u2019s needed most. Fortunately, computers and document management software have made life immeasurably easier when it comes to locating forms.<\/p>\n

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Rather than digging through a row of filing cabinets looking for a particular form, paperwork can be easily located on the system with a quick search. Cross-referencing is also a simple matter. This not only saves a huge amount of time, it also cuts down on lost, missing or misplaced paperwork \u2013 something which can be disastrous when it comes to OHS forms and documentation.<\/p>\n

3. Save Money On Printing<\/h2>\n

Pre-printed forms are fine until they need changing. Even the slightest amendment can see thousands of forms having to be ditched and replaced with an amended batch. This essentially amounts to throwing money down the drain in terms of printing costs. Using digital forms for paperless policies and procedures does away with all of that. Firms can design their own formulaires num\u00e9riques<\/a> to meet their individual requirements and these can be altered or changed as needed. The forms can be completed online via smartphone or other devices which means printing doesn\u2019t even come into it. This saves significant money over the long-term and also means that data is available in the system immediately rather than there being a delay before it is entered manually.<\/p>\n

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4. Less Administrative Management<\/h2>\n

Without the help of automation, keeping up with the training needs of a company\u2019s employees can be a daunting task \u2013 not to mention a time-consuming one \u2013 for Health and Safety Managers. Fortunately, employing the use of a Matrice de formation<\/a> can eliminate the need to remember training deadlines and what training needs to be completed by new hires. With minimal setup, a Training Matrix will take care of all training-related details in a few steps:<\/p>\n