{"id":66197,"date":"2020-09-10T10:15:02","date_gmt":"2020-09-10T10:15:02","guid":{"rendered":"https:\/\/trainanddevelop.ca\/how-to-maintain-training-records-in-the-workplace\/"},"modified":"2026-04-29T13:03:54","modified_gmt":"2026-04-29T13:03:54","slug":"how-to-maintain-training-records-in-the-workplace","status":"publish","type":"post","link":"https:\/\/trainanddevelop.ca\/fr\/blog\/how-to-maintain-training-records-in-the-workplace\/","title":{"rendered":"Comment tenir \u00e0 jour les enregistrements de formation en milieu de travail"},"content":{"rendered":"<p><script src=\"moz-extension:\/\/021e022b-7b2f-4df9-a85f-2eed0eea484e\/injectedPasswordless.js\" type=\"text\/javascript\"><\/script><br \/>\n<img decoding=\"async\" id=\"image-1\" class=\"mt-3\" title=\"\" src=\"\/wp-content\/uploads\/2026\/04\/Blogpost-Records.webp\" alt=\"\" data-at2x=\"\" \/><\/p>\n<p>Quel que soit le secteur d'activit\u00e9 de votre entreprise, la formation jouera un r\u00f4le cl\u00e9 pour garantir le bon d\u00e9roulement de vos op\u00e9rations. C'est particuli\u00e8rement vrai dans des secteurs tels que la construction, l'exploitation mini\u00e8re, le p\u00e9trole et le gaz, ou les transports. Une formation de bonne qualit\u00e9 et approfondie est essentielle pour disposer d'une main-d'\u0153uvre compos\u00e9e d'employ\u00e9s comp\u00e9tents et qualifi\u00e9s, capables de remplir leurs fonctions en toute s\u00e9curit\u00e9 et efficacit\u00e9. Mais comment suivre les besoins de formation de votre entreprise ? Cela d\u00e9pend souvent de la taille de votre organisation. La mani\u00e8re dont une petite entreprise familiale organise ses registres de formation, par exemple, sera probablement tr\u00e8s diff\u00e9rente des m\u00e9thodes utilis\u00e9es par une multinationale. Cependant, certains principes centraux restent les m\u00eames, quelle que soit la taille, le chiffre d'affaires ou le nombre d'employ\u00e9s inscrits.<\/p>\n<p>Il est imp\u00e9ratif de savoir quelle formation un employ\u00e9 a suivie. Des certificats appropri\u00e9s doivent \u00eatre conserv\u00e9s et facilement accessibles lorsque requis. La plupart des formations ont une date d'expiration et suivre les exigences de l'entreprise et les exigences l\u00e9gales est une n\u00e9cessit\u00e9 pour \u00e9viter les accidents et maintenir une main-d'\u0153uvre s\u00fbre et efficace. Si vous \u00eates une petite entreprise, vous g\u00e9rez peut-\u00eatre encore ce processus \u00e0 l'aide d'une feuille de calcul. Cependant, la gestion des dossiers de formation de cette mani\u00e8re pr\u00e9sente de nombreuses limites et risque de manquer des exigences. <a href=\"\/fr\/training-record-management-system\/\">Syst\u00e8me de gestion des dossiers de formation<\/a> (TRMS) est un logiciel bas\u00e9 sur le cloud qui g\u00e8re vos dossiers de formation sur votre lieu de travail. Que vous employiez 20 ou 2000 personnes, un TRMS peut vous aider \u00e0 suivre les dossiers de formation et les certificats.<\/p>\n<p>Voici quelques-unes des meilleures fa\u00e7ons de tenir \u00e0 jour vos dossiers de formation en milieu de travail\u2026<\/p>\n<h2>1. Num\u00e9risez vos documents<\/h2>\n<p>Le stockage de documents papier occupe beaucoup d'espace et n\u00e9cessite un temps consid\u00e9rable pour les classer correctement. La recherche manuelle de documents sp\u00e9cifiques dans plusieurs classeurs sur demande peut faire perdre des heures pr\u00e9cieuses \u00e0 l'entreprise. Des heures ont souvent \u00e9t\u00e9 perdues \u00e0 retrouver des documents critiques qui avaient \u00e9t\u00e9 mal class\u00e9s ou compl\u00e8tement \u00e9gar\u00e9s. La num\u00e9risation de vos documents garantit que les fichiers ne sont pas \u00e9gar\u00e9s et sont accessibles \u00e0 la demande. Le stockage de tous les dossiers et documents dans un syst\u00e8me bas\u00e9 sur le cloud vous permet d'\u00e9conomiser de l'argent sur l'espace et le temps g\u00e9n\u00e9ralement consacr\u00e9s au stockage papier physique. Des fonctions de recherche sophistiqu\u00e9es peuvent localiser et produire un document en quelques frappes, et l'utilisation d'un syst\u00e8me de stockage en ligne signifie que vous pouvez acc\u00e9der \u00e0 ces informations depuis votre PC, votre ordinateur portable ou votre appareil mobile.<\/p>\n<div class=\"text-center\">\n    <img decoding=\"async\" id=\"image-2\" class=\"mt-3\" title=\"\" src=\"\/wp-content\/uploads\/2026\/04\/TRMS-1-e1599765547880.webp\" alt=\"\" data-at2x=\"\" \/><\/p>\n<div class=\"d-flex justify-center flex-l-column mt-3\">\n        <a class=\"bis-green-button mb-0\" href=\"\/fr\/training-record-management-system\/\">Gestion des dossiers de formation<\/a><br \/>\n        <a id=\"trms-feature\" class=\"btn-primary\" href=\"\/wp-content\/uploads\/2022\/05\/Training_Record_Management_Feature_Sheet.pdf\">Fiche technique TRMS<\/a>\n    <\/div>\n<\/div>\n<h2>2. Automatiser<\/h2>\n<p>L'un des principaux inconv\u00e9nients de l'utilisation d'une feuille de calcul pour les dossiers de formation de votre entreprise est le temps consid\u00e9rable qu'il faut pour s'assurer que les exigences sont satisfaites et \u00e0 jour. Chaque employ\u00e9 a des besoins de formation sp\u00e9cifiques. Ignorer une exigence, ou une expiration, peut entra\u00eener des cons\u00e9quences graves si un accident \u00e9vitable se produit. L'automatisation de l'ensemble du processus \u00e9limine ce risque. <a href=\"\/fr\/training-matrix\/\">Une matrice de formation<\/a> permet d'enregistrer tous les r\u00f4les de votre organisation et de les croiser avec les types de formations et d'orientations requis pour chaque r\u00f4le. Un syst\u00e8me automatis\u00e9 attribuera la formation requise aux personnes concern\u00e9es, garantissant ainsi que chaque employ\u00e9 de votre organisation, petite ou grande, dispose des exigences n\u00e9cessaires pour proc\u00e9der en toute s\u00e9curit\u00e9. Les dates d'expiration peuvent \u00eatre suivies et les superviseurs et les employ\u00e9s peuvent \u00eatre inform\u00e9s des dates d'expiration \u00e0 venir et se voir attribuer automatiquement la formation.<\/p>\n<h2>3. Utiliser les fonctions de reporting<\/h2>\n<p>Tout syst\u00e8me de gestion de la formation performant sera dot\u00e9 de fonctionnalit\u00e9s de reporting robustes. Il est essentiel de pouvoir produire des rapports visuels rapidement et facilement pour avoir un aper\u00e7u des lacunes en mati\u00e8re de formation. Les rapports d'analyse des \u00e9carts aident \u00e0 identifier toute formation en suspens afin qu'elle puisse \u00eatre facilement ajust\u00e9e. D'un point de vue plus large, cela peut souligner s'il y a des probl\u00e8mes avec des formations non termin\u00e9es dans des d\u00e9partements ou des sites sp\u00e9cifiques. L'acc\u00e8s \u00e0 des rapports d\u00e9taill\u00e9s et personnalis\u00e9s est inestimable et peut identifier les lacunes en mati\u00e8re de formation et les domaines o\u00f9 vous d\u00e9pensez trop en formation. Cela vous permet de r\u00e9orienter les ressources l\u00e0 o\u00f9 elles sont le plus n\u00e9cessaires.<\/p>\n<h2>4. Syst\u00e8me de gestion des dossiers de formation<\/h2>\n<p>A <a href=\"\/fr\/training-record-management-system\/\">TRMS<\/a> g\u00e8re tous les besoins de formation dans un seul syst\u00e8me. Il s'agit d'un logiciel bas\u00e9 sur le cloud qui vous permet de num\u00e9riser rapidement vos enregistrements existants gr\u00e2ce \u00e0 un t\u00e9l\u00e9chargement en masse. Toutes les informations dont vous avez besoin concernant la formation se trouveront en un seul endroit, accessible de n'importe o\u00f9. Il automatise les processus qui sont ordinairement tr\u00e8s longs, tels que l'identification de qui a besoin de quelle formation, quand ils l'ont termin\u00e9e, ou quand elle est expir\u00e9e. Les fonctions de reporting vous permettent de produire des rapports d\u00e9taill\u00e9s personnalis\u00e9s pour avoir un aper\u00e7u de la formation de votre entreprise. Une personne d\u00e9sign\u00e9e sera toujours n\u00e9cessaire pour superviser la formation de votre entreprise, cependant un TRMS permet \u00e0 chacun de partager la responsabilit\u00e9 en t\u00e9l\u00e9chargeant des certificats, en recevant directement des notifications d'expiration et en terminant rapidement les formations auto-attribu\u00e9es.<\/p>\n<p>La tenue des registres de formation en milieu de travail est essentielle au bon fonctionnement de toute entreprise. Que vous soyez une petite entreprise ou une multinationale, vous devez suivre les besoins de formation et vous assurer que toutes les exigences l\u00e9gales sont respect\u00e9es. La num\u00e9risation de vos registres \u00e9limine le besoin d'espace physique et permet de gagner du temps administratif pour le classement et la localisation des documents. L'automatisation de ce processus garantit que les dates d'expiration ne sont pas manqu\u00e9es et que la formation pertinente des employ\u00e9s peut \u00eatre attribu\u00e9e. Les fonctions de reporting vous permettent d'identifier les lacunes ou les d\u00e9passements de budget qu'un employ\u00e9 d\u00e9sign\u00e9 peut ajuster. Un syst\u00e8me de gestion des registres de formation combine toutes ces fonctionnalit\u00e9s importantes en un seul syst\u00e8me en ligne et simplifie le processus. La tenue des registres et certificats de formation est essentielle au fonctionnement d'un lieu de travail s\u00fbr et efficace.<\/p>\n<p><a class=\"bis-green-button\" href=\"\/fr\/request-a-demo\/\">Planifier une d\u00e9mo gratuite du logiciel TRMS<\/a><\/p>","protected":false},"excerpt":{"rendered":"<p>Keeping track of training records is difficult and time-consuming. This article highlights some important tips to consider for effective record maintenance&#8230;<\/p>","protected":false},"author":9,"featured_media":66199,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"om_disable_all_campaigns":false,"footnotes":""},"categories":[1445],"tags":[1473,1481,1483],"class_list":["post-66197","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog","tag-health-and-safety","tag-safety-software","tag-training-record-management"],"acf":[],"aioseo_notices":[],"aioseo_head":"\n\t\t<!-- All in One SEO Pro 4.9.10 - aioseo.com -->\n\t<meta name=\"description\" content=\"Keeping track of training records can be difficult and time-consuming. 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