Online Orientation Software
Onboard your employees and contractors faster and spend more time getting the job done
✔ Works for employees & contractors
✔ Employees can sign up with a single click
✔ Integrates with your payroll & HR systems
✔ Everything is stored securely online
✔ Verify participant ID with virtual proctoring
✔ Unlimited customer support
✔ Access to advanced reporting tools
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Online Employee Orientations
Getting the best from the employees you hire starts with the new hire orientation. When done effectively, worksite onboarding and orientations can provide new hires with insight into the existing company culture, information on specific company policies and procedures, as well as a better understanding of what is expected from them.
Companies need to implement adaptive learning that can provide experienced workers with high-level updates, key information, and brand new knowledge while providing new workers all the in-depth information, background knowledge, and learning needed to get up to speed. Many companies are finding the solution in switching to online orientation software, which is not only adaptive but also accessible on mobile devices and computers. This approach is more engaging than one might think and is creating a phenomenal difference in the effectiveness of employee onboarding orientations.
Move your Orientation Online in Minutes
Easily Build Your Own Online Orientation
Using the BIStrainer online safety orientation software and course building engine you can create a playlist of:
-
Images
Video
Slideshows
Activities
and more
You can even use a mobile device to take photos and video on your work sites and upload everything into your orientations.
Digital Onboarding Savings Calculator
The average company saves thousands of dollars every year when they transition their employee onboarding from in-person to online. Find out how much your company might save when you switch to digital onboarding!
Roughly how many employees and/or contractors do you onboard per year?
Current Cost
Your current estimated onboarding costs
$/year
VS
Digital Cost
Estimated costs after switching to digital onboarding
$/year
Your Savings
With digital onboarding, you’re saving an estimated
$/year
Cost Breakdown per Employee Using Legacy Onboarding Methods
The cost of onboarding fees for companies can vary greatly depending on various factors. However, according to a report published by the Society for Human Resource Management (SHRM), the average cost per onboard was $4,425.
If you consider this high don’t worry, our calculator uses the average minimum cost per employee a company could face at $167.57. This doesn’t include downtime or lost production hours, and keep in mind most companies pay magnitudes more than this.
Below we’ve broken down how we arrived at our minimum estimate per onboard:
Training fees cost on average between 100-500 dollars per employee. There are also many extra costs that come with traveling to off-site training facilities. Some companies lose a whole day of production just to train staff.
Paper and Ink costs for onboarding are on average 2.56 dollars per employee.
Admin data entry generally costs at least 24.86 dollars per onboard. These admins also have many other duties depending on the industry like our next item “Credential Tracking”.
Credential tracking and storing costs on average 24.92 dollars per new hire. Supplying, reminding, and monitoring training certifications requires more administration the more technical the job is.
Instructor costs average 27.90 dollars per employee. This number is easily doubled in manufacturing and other jobs with many safety regulations.
Lost production time costs average at least a full day’s pay per onboarding. This is minimum a 100 dollars.
Features of Online Orientations
Digital On-
boarding Forms
- Integrate your onboarding forms directly into your orientation
- Recreate and customize your existing onboarding forms into digital forms
- Online orientations are mobile friendly for tablets and phones
- Onboarding forms can auto-adjust based on the answers selected by the new hire
- All information collected is automatically sent in PDF format to the right departments
- A free onboarding template is available for you to use and customize for your company
Training Ticket Upload
- Users can upload their training tickets into any online course or orientation
- Enter the name of the training provider, the date, and an image of the training ticket
- The information is instantly added to that user’s account
- BIStrainer’s training matrix can auto assign additional training based on their role/location
- Uploaded records are emailed to managers, supervisors, or admin to verify with a single click
- Your employees and managers receive automatic notifications when it’s time to update their training
Interac-
tive Activities
- Easily add interactive activities that focus on realistic workplace scenarios
- Employees are presented with a situation in which they must choose the best course of action
- Each option results in a different outcome and a quick debrief depending on the result
- If the user didn’t select the best answer, he/she is rerouted to try again until they know the material
Driver Inform-
ation Uploader
Great for companies within the transportation industry
- Driver management is integrated into every user account across our system
- Your drivers can upload required information directly into the system as they complete training
- Users can upload:
- abstracts
- licenses
- applications and resumes
- collision information
- assessments
- medical reports
- and release forms
- and more!
- The system auto-assigns the correct driver requirements, ensuring you are prepared for any driver compliance audit
- You can manage alerts, reports, and notifications throughout the system for expiring driver requirements
Additional Tools
Document Management Integration
The integrated document management technology makes it possible for new hires to upload all of their required documentation (e.g. tax forms, direct deposit form, historical training records, HR paperwork, etc.) directly into the orientation.
After upload, their completed and signed documentation is moved directly into their secure profile and their supervisors or managers are notified.
This simple feature not only saves a huge amount of administrative time, but it also streamlines the onboarding process, reduces paper waste and paperwork, as well as saves valuable time and money for your company.
Virtual Proctoring
To ensure that the orientation and testing are completed by the right person, our system offers virtual proctoring services. Virtual proctoring utilizes the capability of webcams to have employees provide identification. As the course plays, the software ensures the employee is the one who completes the course from beginning to end. Virtual proctoring also ensures no unethical attempts to cheat the system are committed, helping you weed out the unethical workers before they cause problems on site. In addition, you can use this technology to ensure employees are paying attention to the content being delivered.
Advantages of Online Orientations
Ready to Get Started?
With our Online Orientations software, powered by our Digital Forms, LMS, and Folders modules, you can build onboarding programs to suit your needs. To find information on pricing, you can head to our Software Pricing page and select the software modules that best fits your organization.
Learn how to get started in three easy steps.
Step 1 - Contact Our Team
If you are ready to utilize Online Orientations, reach out to our team and let them know you would like to get started! They can answer any questions and get things rolling.
Step 2 - Launch Your Branded Portal
Once our team has helped you get started, you can begin creating your orientations for any purpose and explore the features of the system as you learn.
Step 3 - Professional Onboarding
Once you have created the forms and orientations, you can distribute them to your valued staff and analyze the results to see the impact it has on your organization.
Need a Hand Creating a Video for your Orientation?
Our professional video developers can help!
Content Review
Quality content is what separates the good courses from the bad. Our experienced editors will help improve your script by defining clear learning objectives, organizing the content for optimal learner retention, and clarifying the information to increase learner comprehension.
Professional Voice-Over
With the right tone, pace, inflection, and emphasis, learning becomes more enjoyable and memorable. Our talent pool of voice actors will give you the professional quality your course deserves at a price you can afford.
Graphic Design
We want your course to be visually stunning. Our graphic designers can create a look and feel for your course that’s clean, strong, visually pleasing, and customized to your company branding to improve the learner experience.
Motion Graphics
Don’t let your orientation fall flat. Our graphic designers and developers can help put life back into your course using motion graphics to better illustrate your subject matter.
Onsite Filming
By taking advantage of our onsite video services, you can give your new employees a literal view of your company before they arrive on site. Our crew will help you show them the face of your company and make them feel at home.
Interactive Activities
Retaining learner attention is the key to a successful online course. Let our editors and developers help you create interactive activities that engage your employees with the course material and your company culture.
Exam Development
Questions and testing are essential to ensuring new employees understand your company’s requirements for safety and ethics. Our team can help you create questions that will test employee knowledge and understanding of the material.
Supplemental Material Creation
Your orientation has its own unique needs. Whether you require digital onboarding forms or simply a means for employees to take notes, we can help put your supplemental materials together and customize them to match your course’s unique design.
Top Tips for Successful Online Employee Orientation Training Development
1. Introduction
It’s indubitable that a well-planned and intensive orientation program has eminent importance to the employees and organization at large. Investing well in the new employees earns big dividends concerning delivery, retention, and engagement. However, the question that arises is whether your training program comprehensively covers essential aspects that make the joining team feel informed, prepared, supported and accommodated in your institution. The new employee orientation program authority should hold new hire orientation workshops to make sure that organizational onboarding has taken place in the right manner to benefit the entire staff irrespective of the job position or function. This workshop will enable new employees to integrate effectively and with ease regarding organizational policies, culture, values, and objectives. Also, the new starters will get informed on the duties, terms, and guidelines of the new job environment.
The following tips will create a stellar online orientation program for employees so that you can build a strong foundation for successful and long-term stable working relationships for both your company and the newly hired employees.
2. Set the Targets of Online Orientation Programs for Employees Beforehand
Having set goals mark the determinant of success for your online training program as this will help you to know how the learning goals will be achieved easily. Avoid the vague e-learning goals, instead focus on action for example, what outcome do you expect to get from the new team after new hire orientation? Emphasize on what is expected from them as per the organization policies and on their primary duties and direct them on the resources they will require to satisfactory partake their roles. Connect them to their supervisors and make them feel at home.
3. Let Employees have Direct Access to Online Resources
It is not wise to expect the newly hired staff to look for references and resources on the web, instead, make sure you include all essential links in the new employee orientation program. This will enable the starters to access information relevant to the organization’s processes and practice whenever they need it directly with even their mobile phones.
4. Never Overwhelm your New Employees with Data
Always be brief, clear and straightforward to help the new staff understand the orientation successfully on each pertinent information. This is because the newly hired staff quickly gets overwhelmed with lots of data. Besides, incorporate interactive aspects into your new employee orientation program to enable them to be more engaged and attentive.
In summary, new hire orientation is an inevitable exercise for every organization as it will build an attitude for the new starters that will determine their performance in the long term. Orient them well and the result will show itself!
Client Orientations Hosted
on BIStrainer
A Few of the Great Companies We Have Worked With
Online Orientations are Only Minutes Away
Based on years of collective experience developing and delivering site orientations that companies rely on, we can save you time and money. Contact us to learn more.
